MEMORANDUM OF ASSOCIATION
1. The Name of Association is “THE CHENAB CLUB LIMITED FAISALABAD” hereinafter referred to in the Memorandum and the Articles of Association as the Club.
(a). The “Committee” means the Committee of Management as defined in article 12.
2. The registered Office of the Association will be situated in
3. The objects for which the Association is established are:-
i. For the purposes of providing social and intellectual recreation for the residents of
ii. The income and property of the Association whencesoever derived will be applied solely toward the promotion of the objects of the Association as set forth in this Memorandum of Association, and no portion thereof shall be paid or transferred directly or indirectly by way of profit or dividend to the members.
iii. 1. Every member of the Association undertakes to contribute to the assets of the Association in the event of the same being wound up during the time that he is a member or within one year afterwards, for the part of the debts and liabilities of the Association contracted before the time at which he ceases to be member, and of the costs, charges and expenses of winding up the same and for the adjustment of rights of the contributories amongst themselves such amount as may be required not exceeding Rs. 25/- only.
2. No member of the Association shall be appointed to any salaried office or any office paid by fees, and no remuneration shall be given to any member of the Executive Committee or any other member except repayment of out-of-pocket expenses and interest on money lent. If any payment shall be made to any such member in contravention of the provisions of this clause, the liability shall be unlimited of any member who shall receive or make such payment after he has been advised in writing that it is unauthorized. Provided further that this provision shall not apply to any payment to any Electric Lighting, Water, Telephone / Railway Company or any utility service of which a member of the Committee may be a member.
iv if upon the winding up or dissolution of the Association there remains after the satisfaction of all of its debts and liabilities any property whatsoever, the same shall not be paid to or distributed among the members of the Association, but shall be given or transferred to some other Association having objects similar to the objects of the Association to be determined by the members of the Association, at or before the time of dissolution, or in default thereof by such Judge of the High Court as may have or acquire jurisdiction in the matter.
v True accounts shall be kept of the sums of money received and expended by the Association, Once at least in every year the accounts of the Association shall be examined, and the correctness of the Balance Sheet ascertained by one or more properly qualified auditor or auditors.
vi Any other consequential amendments.
OF
THE CHENAB CLUB LIMITED,
1. Membership:
The admission and number of members, their rights, privileges and liabilities are governed by these Articles and Rules, Sub-Rules or bye-laws made there-under, and every member shall be bound thereby.
2. Classification of Members:
Classification of Members: There will be four classes of members
(a) Temporary (b) Permanent (c) Outstation (d) Transitory
(a) Temporary Members:
(i) Such persons who are temporary residents in
(ii) Temporary members are entitled to the enjoyment of all amenities provided by the Club but they are not entitled to take part or vote at the General Meeting of the Club.
(iii) Temporary members will pay by coupons purchased in cash for the goods supplied to them. They may however, sign for these supplies to the extent of the deposit placed by them with the Club which shall not be less than Rs. 5000/- at a time.
(b) Permanent Members:
(i) All persons who on the 7th, April, 1972 were Ordinary or life members of the Club shall be Permanent Members of the Club.
(ii) A Permanent Member will be entitled to sign without deposit, for the goods purchased by him in the club up to a limit of Rs.20,000/- (this limit may be changed by the committee as circumstance warrant). If this is exceeded the total bill must be paid before a member may sign for further supplies.
(c) Outstation Members:
(i) Residents outside a radius of 25 miles of
It was unanimously decided that Govt. Officers of NPS 17 and above of District Administration, Judiciary, Police and Army who are not domiciled in
The Honorary Secretary Dr. Qaiser Mehmood informed the members of the committee that the corporate membership was introduced on 17.06.1996 offers for corporate club membership were sent to the banks and multinational companies on 17.06.1996 for corporate club membership by paying Rs.300,000/- for three Executives of the company. The monthly fee would be Rs.1000/- in case of transfer in and out of
It was unanimously decided that the serving members of the Defence services and of the central and Provincial Governments, if enrolled as provisional members of the chenab club and or not called for interview within three months of the date of enrollment and in the meanwhile they are retired from service, they will be considered as serving members of defence services and of the central / Provincial Governments for all intents and purposes.
A.G.M. 02.12.2009
MEMBERSHIP OF SENATORS / MNAs / MPAs: In order to extend honour to the members of the Senate, National Assembly and Provincial Assembly the Chenab Club will offer tenure membership to the members elected from District Faisalabad till they remain member of their respective house.
NATIONAL HEROES: E. C. MTS. 01.04.2008
The President directed that the National Heroes belonging to Faisalabad District should be granted club membership at reduced rates and the photographs of the National Heroes who are the members of the Chenab Club (G) Ltd.,
PRIVATE MEMBERSHIP: It was decided to consider the officers of Sui Gas, Banks, PTCL and FESCO as Non Govt. members (E.C. Mts. 06.11.2009)
3. Entrance Fee & Monthly Subscription:
PRIVATE (Ex. Comm. Mts. 25.02.2010)
Entrance Fee Rs. 500,000/-
Security Refundable Rs. 250,000/-
Development Fund Rs. 500,000/-
GOVT. OFFICERS (Ex. Comm. Mts. 25.02.2010)
Entrance Fee Rs. 50,000/-
Security Refundable Rs. 25,000/-
Development Fund Rs. 50,000/-
TRANSITORY MEMBERSHIP (Ex. Comm. Mts. 25.02.2010)
Entrance Fee Rs. 30,000/-
Security Refundable Rs. 15,000/-
MEMBERS’ SONS / DAUGHTERS
Entrance Fee Rs. 10,000/-
Security Refundable Rs. 7,500/-
Development Fund Rs. 15,000/-
Govt. Officers: Rs. 50,000/-
Private members: Rs.300,000/- ( Ex. Comm. 20.05.2011)
BLOCKING THE MEMBERS ACCOUNT: It was decided that if a member does not pay his club bill continuously for six months his number should be blocked. His entry to the club should be banned. Further billing should be stopped. On the request of the member his account should be opened on receipt of the outstanding bill and the monthly subscriptions of the absentee period. ( Office order No. CC/2360/2/2011 dated 03.07.2011.
MONTHLY SUBSCRIPTION: If the monthly bill is not paid by the end of succeeding month 2% surcharge will be levied. Ex.Com. 19.03.2011
|
Title of Account |
Govt. |
Private |
|
Subscription |
570 |
670 |
|
Staff Welfare Fund |
25 |
25 |
|
Telephone Charges |
5 |
5 |
|
TOTAL |
600 |
700 |
1. No person may become a Member of the Club unless proposed by one and seconded by another permanent member, and admitted by the Committee, provided that no member of the Committee shall propose or second any applicant.
2. Subject of Article 11 below, the power of admitting member is vested in the committee.
3. Application for membership must be made in writhing to Hony. Secretary on the prescribed from and be signed by the applicant and the prosper and the seconder.The Proposer & Seconder should be a permanent member of at least five years. They can not propose/second more than two candidates in one year. (E.C. 19.03.2011)
6. The President or Honorary Secretary may in his discretion, permit the applicant to use the Club until the decision of the Committee but in case the proposed member is not elected by the Committee, the liabilities of the proposed member, if any shall automatically devolve on the proposer and the seconder in the aforesaid manner.
7. No person shall be deemed to be a Member until the fees and subscription prescribed by Article 3 have been paid.
8. If two or more Members of the Committee are opposed to the admission of any person to Membership, such person shall not be elected. A person not elected shall not be eligible for election again for a period of six months from the date of his rejection. If an applicant is rejected for the second time by the majority of the committee no further application by him for admission to the club shall be entertained.
9. If at any stage it is found that any member got elected by furnishing false information, his membership shall be terminated forthwith.
10. The seniority of the members should not be disturbed by the Honorary Secretary, the proposal was approved by the house. A.G.M. 2001
11. No quota should be given to the Executive Committee members for the enrollment of new members. A.G.M.2001
12. No concession would be given to any member in respect of club subscription and development fund. A.G.M. 2001
A.G.M. Scrutiny Committee
Scrutiny committee was constituted in A.G.M. 29.11.2002
The President assured the house for taking strict action on the verdict of the scrutiny committee against such sort of bogus membership in order to give deterrent lesson to others. He further added that the previous membership without development fund and entrance fee and in violation of memorandum and articles of association shall be terminated forthwith on the scrutiny committee report. The proposal was unanimously approved. A.G.M. 13.11.2003
RULES FOR NEW CLUB MEMBERSHIP
(Ex. Comm. Mts. 03.10.2006)
Adapted for members sons / daughters on 27.09.2007
(ii) Must be Graduate.
(iii) Must be married (DELETED EX. COMM. 19.03.2011)
(iv) Age not less than 23 years
(v) Probation period for Temporary Membership will be one year or as per decision of the President.
(vi) He should not have been convicted by any competent court
(vii) The applications for Club membership will be received by the Honorary Secretary on a prescribed proforma to be given for Rs. 200/- The applications will be put up before the Executive Committee for approval.
(viii) In case of Govt. Officers only the officers of Grade 18 and above can be admitted as Club members.
PROCEDURE OF CLUB MEMBERSHIP:
Ex. Comm. Mts. 20.07.2009
It was decided that the candidates of BPS-18 and above will be considered for club membership but the officers of BPS-17 of Administration, Judiciary, and Police can be accepted as transitory club members
RULES FOR MEMBERS’ SONS
(Ex. Comm. Mts. 25.09.2003)
Subject to Articles 19 & 20, the Executive Committee may frame rules and regulations (bye-laws) of the Chenab Club (Guarantee) Limited, Faisalabad consistent with the Memorandum and Articles of the Club for the time being enforced, hence the rules and regulations so framed shall remain in force till the subsequent decision of the Executive Committee or otherwise altered or rescinded by the members assembled in general meeting.
By virtue of the powers conferred upon the Executive Committee, it is resolved as follows:-
1. Definitions: Notwithstanding anything contained in these Articles the following words shall be interpreted as.
i) Club: The Word Club means, “The Chenab Club (Guarantee) Limited,
ii) Concerned Law: means, “The Companies Law Ordinance, 1984” for the time being enforced.
iii) Articles : mean, “The Memorandum & Articles of the Association (1972)”
iv) Package: means, “The Amendment Package, 2002” took effect by virtue of the resolution passed in an extraordinary general meeting held on 6.10.2002.
v) Clause: means, the provision of “The Amendment Package 2002”.
vi) President: means, “The District Coordination Officer” for the time being posted at Faisalabad District.
vii) Executive Committee: means the management committee duly constituted under Article-12 and includes the elected Honorary Secretary and the Executive Members under Clause-6 of the Package.
viii) Office: The word “Office” wherever is used, shall mean the designation of elected Honorary Secretary and the Executive Members followed by Articles 12 of the Association.
ix) Senior Permanent Member: means the member of the club who has completed his/her fifteen years as permanent member of the Club.
x) Nominee: means, the real son, daughter & spouse of a senior permanent member of the Club.
2. Rules relating to the privilege of members son/daughter under Clause-5 of the Amendment Package 2002.
a) The membership to the extent of one son/daughter above the age of 23 years of a permanent member having at least 15 years standing as a member, may be granted by the Executive Committee to whom It considers eligible with a maximum total fee of Rs.25,000/- (Twenty five thousand rupees only). (Inserted Clause-5 of the Amendment Package, 2002)
b) A permanent member willing to avail the said privilege in favour of his/her son/daughter shall file written request on a prescribed proforma in the office of the Honorary Secretary till 30th June, for the consideration of the Executive Committee. The Executive Committee shall prefer to a nominee of the most senior permanent member but cannot approve, in any circumstance, more than 25 such nominees in the ordinary tenure of an Executive Committee. At least Intermediate or equivalent to Intermediate educational qualification shall be the pre-requisite for a nominee (son/daughter).
c) A senior permanent member or his/her nominee (son/daughter) who had been guilty of misconduct or a nominee if rejected twice under this privilege clause by the Executive Committee, shall be disqualified to become a member of the Club in future. A nominee once rejected shall only be eligible to apply in the next term of the Executive Committee under this clause.
d) A nominee (son/daughter) having been permanent member of the Club shall not be entitled to transfer his/her membership under this privilege clause.
e) A senior permanent member who has exercised his right of transfer of membership under clause 4 shall not be entitled to avail the privilege under clause 5 of the Package and vice versa, during the same tenure of an Executive Committee.
f) The previous conduct and contribution towards Club of the senior permanent member and his/her nominee (son/daughter) shall be the prime consideration for the Executive Committee.
3 Rules relating to the transfer of membership under clause-4 of the Amendment Package 2002.
a) The title and rights of membership of a permanent member, if he so desires, shall be transferable to the spouse or any son/daughter above the age of 23 years subject to approval of the Executive Committee under these Articles. (Inserted Clause-4 of the Amendment Package, 2002).
b) A member who has completed his 15 years as permanent member and has not been outstation for the last five consecutive years, may enjoy the privilege under Clause-4 of the Amendment Package 2002. The reasons regarding transfer of membership shall be evaluated by the Executive Committee.
c) (The matter was thoroughly discussed and it was decided that after deduction the outstation period if the permanent membership comes to 15 years, the concern member would be allowed to avail the facility of transfer his membership to the spouse or any son / daughter above the age of 23 years subject to the approval of the Executive Committee) Executive Committee Mts. 27.09.2005
d) The amount of Rs.25,000/- (Twenty five thousand rupees only) in toto shall be charged from the nominee (son/daughter) after the approval of the Executive Committee under existing Articles of the Club.
e) An alive permanent member willing to transfer the membership in favour of his/her son/daughter, shall file written request on a prescribed proforma in the office of the Honorary Secretary till 30th June, for the consideration of the Executive Committee. The Executive Committee shall consider a nominee of the most senior nominees in the ordinary tenure of an Executive Committee. At least Intermediate or equivalent to Intermediate educational qualification shall be the pre-requisite for a nominee.
f) A predecessor member or his/her nominee (son/daughter/spouse) who had been guilty of misconduct or a nominee if rejected twice under this privilege clause by the Executive Committee, shall be disqualified to become a member of the Club in future. A nominee once rejected shall only be eligible to apply in the next term of the Executive Committee under this clause. The reasons regarding transfer of membership will be evaluated by the Executive Committee.
g) The previous conduct and contribution towards Club of the predecessor member and his/her nominee shall be the prime consideration for the Executive Committee
4. Rules relating to privilege of transfer of membership to widows under Clause-10 of the Amendment Package 2002.
a) At the time of demise of the existing permanent member, the membership shall be transferable to his/her spouse without charging any regular fee. (WIDOW WILL NOT BE INTERVIEWED EX. COMM. 19.03.2011)
b) The Clause-10 of the Package regarding transfer of membership to the widow for all intents and purposes, shall take effect from the date of the resolution passed in an extra-ordinary general meeting held on 6.10.2002.
(Inserted decision taken in Executive Committee Meeting held on 23.4.03).
c) Subject to Clause-10 of the Package, the Executive Committee may charge the development fund keeping in view the financial status of a widow without charging Club regular fee for the time being enforced.
d) The membership so acquired shall not be transferable at any subsequent stage.
e) At least Intermediate or equivalent to Intermediate educational qualification from any recognized Institution shall be the pre-requisite for an applicant.
f) A widow willing to avail the privilege of the Package, shall file written request on a prescribed proforma in the office of the Honorary Secretary for the consideration of the Executive Committee within six months after the demise of the member.
g) It was unanimously resolved to relax the condition of the academic qualification to the extent of widows cases. (A.G.M. 2004)
h) “If a widow is willing to transfer her membership to one of her sons/daughters, the same may be allowed by the Executive Committee.” (A.G.M. 2005)
i) “Not with standing anything contained in these articles, in case of death of a widower, his membership may be transferred to any of his son / daughter subject to the approval of Executive Committee. In such cases, the applicant shall furnish an affidavit in his favour dully executed by other successors within a period of three months from the date of death of a widower.” Executive Committee Meeting 28.05.2008)
NOTICE OF ELECTION AS MEMBER:
1. On the election of member the fact shall be notified to him in writhing by the Honorary Secretary in the following form:-
Dear Sir,
I am directed by the Managing Committee of the Chenab Club Ltd.,
Please note that if the appended form is not received back along with the payment of the attached bill within seven days from the date hereof it will be understood that you do not wish to become a member.
Yours faithfully,
Encl:- Bill HONORARY SECRETARY
The Honorary Secretary,
The
Dear Sir,
I __________________________ of _____________________________ do herby declare that I agree with the Chenab Club Limited, Faisalabad to become as from this date a Temporary / Permanent / Outstation member of the Company or Association incorporated and registered under name and to confirm to and be bound in all respects by the Memorandum and Articles of Association of the said Company and I hereby authorize and empower the Committee to enter my name
on the Register of Members.
Dated this___________________ day of ______________20 _________
Specimen of Signature Yours faithfully,
General N.B.
Members’ children above the age of 14 years are not entitled to use the Club except when they are elected in their own right. Provided that the Committee may in its discretion permit the children of a member not above the age of 23 years and over the age of 14 years, as long as they are dependent on him, to avail of out door games facilities on payment of such fees as may from time to time be determined by the Committee. Such children of the members are excluded from the use of the main building of the Club.
4. Games Subscription:
Games subscription shall be levied at rates fixed by the Committee.
The following games rates are being charged at present:
1. GYMNASIUM Rs. 500/-
2. SQUASH Rs. 400/-
3. CARD Rs. 400/-
4. TENNIS Rs. 350/-
5. TABLE TENNIS Rs. 300/-
6. BILLIARD Rs. 300/-
7. SWIMMING Rs. 500/-
8. BADMINTION Rs. 150/-
9. JACUZZI STEAM SAUNA Rs.1000/-
Guest game fee Rs.200/- per day per game.
5. General Rules in regard to payment of entrance fee and subscriptions:
(a) All entrance Fees and subscriptions are payable in advance. All other accounts are payable on presentation thereof save as may be specifically provided for in these Articles, no allowance or refund in respect of any entrance fee or subscription, which shall have become due or payable, shall be made on the ground that member is leaving Faisalabad or Pakistan or ceasing to be a member at any particular time.
(b) A bill for expenses incurred and subscriptions due will be sent or presented to each Member at the end of each month, provided that an interim bill may be sent or presented any time to any member.
(i) Who fails to pay his bill within three weeks from the date on which it is dispatched or presented for payment or
(ii) Who being a permanent member has incurred a total indebtedness to the Club at any time exceeding Rs.20,000/-(EX.COM.19.3.2011)
N.B.
(a) Unless the account thereupon is settled the Secretary shall besides taking action as detailed below, have full discretion to stop all further supplies or credit to such member.
(c) The Secretary shall send a further demand under registered cover, acknowledgement due, to the member’s last known address and shall, in any event, stop further supplies or credit if the bill, together with the registration fee and postage, remains unpaid for further period of ten days from the date of the return of acknowledgement card, and if in addition to the failure under Sub-Clause (b) (I) above, the total indebtedness of a permanent member on the last day of the previous month exceeded Rs. 20,000/- or in the case of a Temporary Member the indebtedness exceeds Rs. 5,000/, the Secretary shall forthwith send him a notice debarring him from further use of the Club until the total amount of the bill is paid, & shall at the same time, report the matter to the Committee.
(ii) On receipt of the aforesaid report the Committee may in its discretion debar such a defaulting member from further use of the Club.
(iii) The Committee may post the defaulting Member’s name in a prominent place in the Club until the total amount of the bill is paid. If any member whose name has been so posted fails to pay the amount due within a further period of one month from the date of his name being posted shall cease to be a member of the Club.
(iv) Provided always that in special cases the Committee shall have discretion to waive all or any of the penalties provided for in this Article.
The Committee may at any time, if they consider it advisable and for such period as they think fit, require members to pay in coupons for drinks, light refreshments and other requirements supplied to them.
(v) PAYMENT DEFAULTERS / BAD DEBTS: The Honorary Secretary Dr. Qaiser Mehmood presented a letter received from Rana Muhammad Azhar Khan stating that Legal Notices for recovery of arrears from members of the Chenab Club were sent. It was further informed that some senior club members were interested to get their membership restored after depositing the entire outstanding balance along with 25% penalty.
It was decided that the terminated members, if clear their entire outstanding dues with 25% penalty, their membership be restored. (Ex. Comm. Mts. 25.03.2003)
(vi) BOUNCING OF CHEQUE: it was decided if the cheque of a member is bounced, his membership should be terminated forthwith. (Ex. Comm. Mts. 18.01.2002)
(vi) PAYMENT OF CLUB BILL: As per Article General N.B. 5 ( b ) ( I) a bill for expenses incurred and for subscriptions due will be sent to the member at the end of each month . The bill is to be paid within three weeks from the date on which it is dispatched or presented. But it had been noted with concern that regular payments against the bills were not being made.
After lengthy discussions it was decided that a notice be sent to the members to clear their entire bill quarterly i.e. as on 31st March, 30th June, 30th September and on 31st December.
If the payment as mentioned above is not received a surcharge of 6 % on the total outstanding bill will be levied.
If The Bll Is Not Paid By End Of Succeeding Month 2% surcharge will be levied (EC.19.03.2011)
Once the Credit Limit is crossed the entire amount is to be paid. Only then further credit would be allowed. (Ex. Comm. Mts. 31.03.2003)
6. Guests: (Temporary members, sons/daughters of members can not bring guests in the Club.)
(a) No person who is resident in Faisalabad for a period exceeding ten continuous days shall be introduced as a guest either in the Club or allowed to play any game on any club court or to use the Swimming Pool, or to use any other facility provided by the Club. For the purpose of this clause,
(b) A guest must be personally introduced by a member who shall write his own name and that of the guest, the permanent place of residence of the guest and the period of the guest’s stay in
(c) There shall be a cover charge of Rs.100/- per day per guest to be paid by the member introducing the guest. Provided that members of any team, playing against a representative Club Team shall not be deemed to be guests within the meaning of Clause 6 (a) of this Rule.
(d) A guest shall not be permitted to purchase any article for the sale of which an excise licence is required.
(e) Any breach of this rule will render the introducing Member liable to disciplinary action.
7. Miscellaneous Charges and Liabilities:
(a) The facilities of the Club shall be available within such hours as may from time to time be fixed by the Committee.
(b) Breakages: Any member breaking or destroying any article or property of the Club shall be required to pay the cost of its repair or replacement provided that where such loss or destruction appears to have been willful, deliberate or reckless, the Committee may require such member to pay such fine in addition to the cost as the Committee may determine.
(c) Cash Payments: The Club will not be responsible for payments made in Cash unless such payment is made in the Club Office and an official receipt on the form prescribed obtained.
(d) Vouchers: Members must sign the vouchers before they leave the Club. When coupons are in use, the members must pay in coupons for drinks and refreshments etc. supplied to them.
(e) Library: Outstation members making use of the Library will be charged Rs. 5/- in addition to outstation subscription for each calendar month in which any book or books are borrowed.
LOST OF BOOKS: (EX. COMM. MTS. 17.06.2008) The President directed that if the books are not returned within the prescribed period, the cost of the books should be debited to the respective member and replacement of the book should be arranged.
(f) Refreshments: Meals and refreshments may be provided at times and at prices specified in the Tariff List approved by the Committee.
8. Cessation of Membership
Members shall cease to be members of the Club on:-
(a) Tendering resignation in writing to the Honorary Secretary.
(b) Name being removed under Article 5 or
(c) The passing of a resolution by not less than two thirds of the total members of the Committee terminating his membership without assigning any cause.
9. Disciplinary Action:
(a) The President of the Committee may call upon any member who fails to comply with any of the Articles of Association, Rules, Bye-laws or directions of the Committee, or who may be guilty of conduct regarded as prejudicial to the interest of the Club, to show cause within a specified time why such conduct should not be dealt with suitably by the Committee. In anticipation of the decision of the Committee the President may suspend the privileges of such member pending the decision of his case either in the form of prohibiting his entry or restricting his entry to specified parts of the Club e.g. Tennis Grounds, Squash Courts, Swimming Pool etc. provided that such suspension shall not continue for a period of more than one month or the next meeting of the Committee, whichever is earlier. In the absence of the President of the Club and subject to his immediate approval, as soon as possible, Honorary Secretary or two members of the Committee may jointly take similar action of service of notice & suspension of privileges.
(b) On receipt of explanation which such member may offer, or failing the receipt of such explanation within the specified period, the Committee may proceed to deal with the matter in such manner as it may consider fit.
(c) A member may be dealt with by the Committee under this Article for improper conduct on the part of, or for nonpayment of accounts contracted by, any person introduced into the Club by such member or admitted as a member of his household, in the same manner as if such member had been guilty personally of such misconduct or had contracted such account.
(d) The Committee in a meeting convened at a Notice of at least 7 days, may terminate Membership of any member by a simple majority after giving him a show cause Notice and hearing him if the latter so desires. The Quorum at such a meeting shall be 6 members.
(e) The scope & definition of objectionable conduct prejudicial to the interest of the Club shall be left exclusively to the Committee and no member shall have a right to prove before any outside agency or Court that his conduct as held by the Committee was not prejudicial to the interest of the Club.
10. Resignation from Membership:
Any member wishing to resign must give notice thereof in writing to the Honorary Secretary, and must pay all subscriptions and bills due from him to the Club at the time of his withdrawal.
Any person on ceasing to be a member of the Club, in accordance with these articles, shall forfeit all rights to, or claims upon the Club, its property or funds.
11. Control and Management:
The final control and ultimate authority over the funds, property, securities, record, operations and affairs of the Club shall vest in the members in General Meeting assembled, hereinafter referred to as General Meeting and exercising their power under these Articles, Provided, however that all Rules, Sub-Rules, Bye-laws, Acts and proceedings of the Committee shall, if they are not inconsistent with Memorandum or Articles of Association or with any direction previously given at a General Meeting have full force and effect, unless and until they have been cancelled or varied at a General Meeting at which the necessary quorum, hereinafter referred to, shall be present after due notice.
(a) The District Coordination Officer Faisalabad District shall always be the President of the Club. Provided he is a Member of the Club. In case the District Coordination Officer Faisalabad does not become a member of the Club. The Committee may temporarily appoint a chairman to discharge the functions of the President till such time the District Coordination Officer,
(b) The Committee shall consist of the President and Nine Permanent members of the Club. Four members of the executive shall be nominated by the President and four members shall be elected at the Annual General Meeting as provided in Article 22 (e).
The Honorary Secretary will also be elected at the Annual General Meeting. (E.G.M. 2002)
A permanent member who has been elected to the Committee of Management for two consecutive years shall not be eligible to be elected for 3rd year.
Subsequent vacancies in the executive shall be filled by the President.
(c) No member who has not completed his 3rd year as Permanent member will be eligible for the Committee, except in the case of Government Officials for Honorary Secretary four years.
(d) TENURE OF HONORARY SECRETARY For the office of the Honorary Secretary, the member shall be eligible to contest the election who has completed 4 years as permanent member of the Club. (EGM 2002)
“Anybody who has been Honorary Secretary at any time, he / she shall not be eligible to contest for the seat of Honorary Secretary / hold Honorary Secretary seat for the next FIVE YEARS from the date of expiry of the last tenure of his / her tenure of Honorary Secretaryship. (AGM 02.12.2009)
(e) The Committee thus constituted may appoint such Branch Secretaries as defined in Article 21 (e) & (f) may be considered desirable from time to time
13. A vacancy shall be deemed to have occurred:
(a) When a Member of the Committee ceases to reside in
(b) When any member of the Committee fails to attend three consecutive meetings of the Committee, subject to any general or special directions of the Committee.
14. Powers of the Committee
(a) Subject to the authority and control of the Members in General Meeting assembled, the custody of the funds, property, securities and records of the club the conduct of its operations and the management of its affairs shall be vested in the Committee. Such functions of the Committee shall be exercised by the President.
(b) The quorum for meetings of the Committee shall be four members thereof present in person.
(c) The committee may, at any time, limit the number of members for the better management of the Club and so ordain that this number will not be exceeded.
15. Without prejudice to the generality of the foregoing powers and without in any way restricting or modifying the same the committee, or the President, subject to the subsequent approval of the Committee, shall have powers:-
a. To pay out the costs, charges and expenses preliminary, incidental to, or otherwise in respect of , the establishment or continuance of the Club and carrying out of its objects, and from time to time provided for the management of the affairs of the Club either in the Club buildings or else where; and to invest and deal with the money of the club and, from time to time to vary or realise such investments and to purchase or sell or otherwise acquire, dispose of or deal with any property, rights or privileges and to enter into negotiations and contracts and rescind and vary all such contracts and execute and do all acts deeds and things in the name and on behalf of the club for or in relation to any of the matters necessary for or incidental to the fulfillment of any contracts or engagement entered into by or on behalf of the club.
b. To draw, sign, accept, endorse and negotiate on behalf of the Club all such bills of exchange, Government of Pakistan and other promissory notes, Hundies, Cheques, drafts and other instruments as may be necessary or expedient for the carrying on of business of the Club’s Banking and other Accounts.
c. To make and give receipts, release and other discharges for moneys payable to or goods delivered to the club and for the claims and demands of the club.
d. To act on behalf of the Club in all matters relating to lunatics or insolvents etc; and other whose membership may be considered undesirable.
e. To institute, conduct, defend compound or abandon any legal proceedings by or against the Club or its officers or otherwise concerning the affairs of the Club and also to compound and allow time for payment or satisfaction of any debts due and of any claims or demands by or against the Club to refer any claims or demands by or against the Club to arbitration and observe and perform the awards and to sign, verify and amend all kinds of pleadings or other documents accordingly, and
f. To resolve and thus determine from time to time who shall be entitled on behalf of the Club to sign or execute under club seal or otherwise all or any of the documents, instruments, matters of things above mentioned and to authorise such person or persons accordingly.
16. The Committee may, with the sanction of a General Meeting, from time to time, in their discretion, borrow any sum or sums of money for the purposes of the Club on the security of the property of the club of any description, which property shall be deemed to include the entrance fees, subscriptions and guarantee monies due from or which may hereafter become due from and payable by the Members of the club either by a mortgage, or by issue of debenture bonds, to members of the club or the public as the committee may decide, and provided that the sum so raised shall not exceed in the aggregate at any time the sum or Rs.2 Lacs otherwise to secure the prepayment of money or the fulfillment of obligations by mortgage, hypothication, charge or pledge of all or any of the assets of the Club.
17. The seal shall not be affixed to any instrument except by authority or a resolution of the committee and, unless the committee shall otherwise determine, two members of the committee and Secretary shall sign every instrument to which the seal shall be so affixed.
18. All Rules, sub-Rules or Bye-Laws made, and acts done and proceedings taken by the committee under these Articles shall be reported from time to time in due course to the members in General Meeting assembled, for information or such action as the General Meeting may direct.
19. The Committee may, from time to time, as occasion may require:-
(a) Make Rules, Sub-Rules or Bye-Laws consistent with these articles regulating for example:-
(i) The conduct of members including the prohibition of smoking or noise in certain rooms, etc.
(ii) The conduct of business by the Committee, by the Honorary Secretary or Branch Secretary, by Office Clerks and servants etc., and as regards financial arrangements receipt and payment of money, the granting of receipts, drawing of cheques, etc.
(iii) Management of Library and reading room, etc. etc.
(iv) Indoor Games and Amusements;
(v) Outdoor Games and Amusements; and may at any time cancel, vary or add to such Rules, etc.
(b) May appoint Sub-Committees and invest them with such authority not exceeding that of the Committee itself, as the committee may consider fit.
(c) May appoint at the first meeting of each new Committee a Sub-Committee who shall function till such time the Committee desires on any matter connected with the club.
(d) Subject to the approval by the Committee, the President, or the Honorary Secretary with the concurrence of the President, pass temporary executive orders on any of the matters referred to in sub-articles (a), (b) and (c) above
20. All Rules, Sub-Rules, Bye-Laws made or Resolutions passed by the Committee or orders passed by the President or the Honorary Secretary shall take effect on their being posted on the Club Notice Board.
21. Allocations of Functions:
(a) The Committee shall elect from its members an Honorary Treasurer.
(b) The Committee may sanction such establishment as may be necessary.
(c) The Honorary Secretary may appoint, suspend or remove any member of the staff subject to a right of appeal before the President.
(d) Any member appointed as Brach Secretary, shall conduct the business assigned to him under the General control of the Honorary Secretary in such manner as the Committee may, from time to time, prescribe in that behalf.
22. General Meetings:
(1) General Meeting shall be either Annual or Extraordinary.
(a) The Committee shall convene in each calendar year a General Meeting to be held as soon as possible after the 31st October and before the 30th November.
(b) Fourteen days notice of the date on which, and the time and place at which the Annual General Meeting is to be held, with a statement of business to be transacted, shall be sent by post by the Honorary Secretary to every permanent member of the club whose address is on record in his office.
(c) With such notice, an Agenda of the Business transacted at such meeting, together with a copy of the accounts, shall be posted to members residing in
(d) The business to be laid before the Annual General meeting shall be:-
(i) An Audited Abstract Statement of the entire Income and Expenditure of the Club during the preceding year ending on 30th June.
(ii) Balance Sheet, a copy of which shall be filed with the Registrar of Joint Stock Companies showing the assets, liabilities and financial position of the club as on the 30th June preceding.
(iii) Any proposition of which due notice has been given in accordance with Article 23.
(iv) Election of Members of Executive Committee in accordance with article 12-(b).
(e) Procedure for election of Members of the Committee
(i) Election shall be by Secret Ballot.
(ii) Candidates desirous of contesting election to the Committee shall file nomination paper duly proposed and seconded by Permanent Members.
(iii) The dates for filing Nomination papers, scrutiny by the President, and withdrawal will be specified in the election Programme to be published / circulated along with the notice of the Annual General Meeting.
(iv) No permanent member shall sponsor the candidature of more than one person either as proposer or a seconder.
(v) Permanent Members alone will be entitled to one non-transferable vote, and each permanent member attending the Annual General Meeting shall be entitled to vote for 1 candidate by putting a cross mark against the name of the candidate of his choice on the Ballot Paper.
(vi) A permanent member, who has not cleared his Club dues outstanding as on 1st November shall not be entitled to contest, sponsor or vote at the election.
(vii) The candidates polling the highest votes shall be declared elected.
(viii) A Ballot paper bearing more than 1 mark shall be declared invalid.
(ix) The election shall be conducted by the President or a person nominated by him.
(x) The result of Election declared by the President or his nominee shall be final & shall not be called in question in any manner or in any court.
23. (a) The Committee may convene an Extraordinary General Meeting at any time
(b) No business shall be laid before or considered by an Extraordinary General Meeting, the nature of which is not entered in the notice convening such meeting except by special permission of the President.
(c) Twenty –one days notice of the date on which and the time and place at which any extraordinary General Meeting is to be held and the nature of the business which is to be transacted there at shall be sent by post by the Honorary Secretary to every permanent member of the Club whose address is on record in his office.
NOTICES:- The period prescribed by Articles 22 and 23 notice shall count from the day of its publication by posting on the Club Notice Board and shall be exclusive of the day on which the meeting is to be held.
24. Any five or more members, who desire to bring forward any matter for consideration at a General Meeting, shall state the same in the form of a proposition, and shall send or deliver such proposition in writing under their signatures to the Honorary Secretary.
The Honorary Secretary shall, as soon as, may take the instructions of the President thereon as follow:-
(a) If the proposition is signed by less than twenty permanent members the President may, in his discretion, either dispose of the matter himself or refer it to the Committee.
(b) If the proposition is signed by 25 Members or 10% of the total Membership of the club whichever is higher, an extraordinary General Meeting shall be convened for a date within one month of the receipt of the requisition by the Committee, unless the Annual General Meeting is due to be convened within that period, in which case the proposition shall be brought before the Annual General Meeting, provided it is received by the Honorary Secretary atleast ten days before the date fixed for such Meeting.
(c) If any proposition so received is, in the opinion of the Committee, discourteously worded or, is in its nature, such that it cannot with propriety, or advantage be brought under discussion, the Committee may in discretion, decline to bring it before a General Meeting.
25. Procedure at General Meeting:
(a) Subject to the provisions herein, before made, the manner in which business is to be conducted at General Meeting shall be regulated by the President or Chairman for the time being ,whose decision shall be final.
(b) The President of the Club shall preside at any General Meeting of the Members at which he is present.
(c) In the absence of the President the Members for the time being, in General Meeting assembled shall elect one of the members of the Committee to preside at the meeting.
(d) All the Executive Authority of the Club is vested in the President, for all eventualities not provided for in the Articles of Association, the President shall act in his discretion.
(e) The quorum at an annual General Meeting or Extraordinary General Meeting shall be 25 Permanent Member or 10% of the Total Membership as at the end of October preceding whichever is higher.
26.
(a) No proposition unless already included in the agenda will be considered in the General Meeting without the permission of the Chair.
(b) Provided that if, within thirty minutes from the time appointed for a meeting, a quorum is not present, the Meeting if Extraordinary, will be dissolved. A meeting convened in any other case shall stand adjourned to the same day in the following week at the same time and place, and, if at such adjourned meeting, a quorum is not present, those Members who are present shall be deemed a quorum, and may transact the business, for which the Meeting was convened.
27.
(a) Only Permanent Members of the Club are entitled to receive notice and to attend General meeting of the Club. Save the President or Chairman who shall have casting vote, each person present shall be entitled to one vote only, subject to provision herein-before made for Election.
28. Miscellaneous:
(a) Cheques will not be cashed nor will cash be lent to Members by the Club.
(b) Complaints – Members desiring to make a complaint should enter it in the Complaint Book Suggestion should be entered and likewise in the book provided for the purpose.
The Secretary will lay all complaints so entered and signed before the Committee for orders.
(c) Children – Children under 14 years of age are not allowed into the Club except in such parts as may, under proper restrictions be declared to be opened to them. Private servants accompanying Children are not allowed inside the
(d) Dogs – Dogs and other animals are not allowed into any part of the
(e) Lost Property – No responsibility is accepted for any article left on the premises of the Club; but if lost property is received by, or brought to, the office, the Secretary shall charge the owner such sum, proportionate to the estimated value of the article, for such purpose as the committee may deem fit.
(f) Notice Boards – No Member shall put a notice on any Notice Board of the Club without the approval and initials of the Honorary Secretary and the Member’s signature on the Notice. No professional notices of any kind are permitted in the Club.
(g) Opening and Closing of Club Hours.
No member shall ordinarily remain in the Club premises after mid-night. Members remaining in the Club premises after mid-night shall be subject to a charge of Rs.1/- per hour per head.
(h) Office – The Club Office will be open for business during such hours as may be resolved by the Committee from time to time.
(i)
(j) Servants – Members will not reprimand any Club servant personally. Complaint must be made to the Honorary secretary. Members are not permitted to interfere in any way with servants in the performance of their duties.
(k) ENTRY OF MALE / MADE SERVANTS: (Ex. Comm. Mts. 17.05.2010) As per club rules Male and Maid servants are not allowed to enter the main building of the club but in spite of various circulars to the club members and individual letters to many club members maid servants are still being brought in the club by some members. In order to stop this practice it was decided to charge Rs.500/- per visit of the Male / Maid servants.
(l) Gratuities – No member shall give money or gratuity to any club servant on any pretext, whatsoever for work connected with the Club. Servants demanding tips are liable to dismissal.
(m) E.C.M. 12.08.2009: A Club employee may be retired after attaining the age of 60 years or when an employee is considered unfit to perform the club duties even below the age of 60 years but having at least 10 years club service the following financial assistance to the retiring club staff may be given.
1. Service 5 years to less than 10 years:
Ø 50% of last pay drawn into number of years of service
2. Service 10 years to less than 15 years:
Ø 75% of last pay drawn into number of years of service
3. Service 15 years and above:
Ø 100% of last pay drawn into number of years of service
4. PART TIME EMPLOYEES: 25 % of last pay drawn into number of years of service.
(n) Bonus: E. C. MTS. 04.10.2004: Bonus is to be paid to the club employees equal to two gross pays on completion of one calendar year service. Proportionate bonus is to be paid of two gross pays on completion of atleast 6 months service based on excellent performance of the employees.
Leave Policy: Casual 5 days, Medical 5 days privilege leave 14 days. Leave not availed during the running year will not be encashed .( Ex. Com. 20.05.2011)
STAFF WELFARE FUND Staff Welfare fund would not be disbursed to the staff. Instead quarter would be built and the same will be allotted to one Club employee through balloting. The employee should be full time having at-least 15 years club service
(o) CATERING OF PARTIES: (E. C. MTS. 30.08.2007) After lengthy discussion it was decided that in the Lyallpur Hall the club catering for weddings and functions will be arranged up to 350 person. Catering rate will be charged as under:
Member Rate + 25% + Rs.150/- per head
Catering for weddings / functions will not be arranged by the club in the Main ground of the club
Catering rates enhanced by 8 % .Cold Drinks, Juices & Tea by 16 % (EX. COMM. 19.03.2003)
(n) POLITICAL / RELEGIOUS FUNCTIONS: (E. C. MTS. 30.08.2007) It was decided that press conferences / political activities and religious activities will not be allowed in club premises.
29. Indemnity:
President, Chairman, Members of the Committee, staff or Auditors of the Club, shall not be liable for any loss occasioned by an error or judgment or oversight or for any other loss, damage or misfortune, which may happen in the execution of their respective function, unless the same happen through dishonesty.
INCREASE AND CONCESSION IN THE DAILY RENT: (E.C. MTS. 17.12.2008)
It was decided after thorough discussion the daily rent of the Main Ground, Lyallpur Hall, Qasr-e-Ziafat and Guest Rooms may be increased and also allowed concession to the Member's Sons and Daughters with immediate effect.
The new rates are as under:-
RENT OF MAIN GROUND Normal Rs.30,000/- Marriage of Member’s Son / Daughter Rs.15,000/-
RENT OF LYALLPUR HALL
Normal Rs.35,000/- Marriage of Member’s Son / Daughter Rs. 15,000/-
Member’s own marriage: Rs. 15,000/-
QASR-E-ZIAFAT Normal Rs. 5,000/- Members and Member’s Son / Daughter Rs. 2,000/-
COMMON ROOM
Rent Rs. 1500/-
Party rate will be charged
RENT OF GUEST ROOMS WITH COMPLEMENTARY NEWSPAPER W.E.F.01.01.2009
|
Rooms Category |
Govt B.P.S. 18. |
Private |
|
Executive |
2800 |
4500 |
|
|
2500 |
4000 |
A Member will authorize to reserve at least five guest rooms at the same time.
GUEST ROOMS PACKAGE
Ex. Comm. Mts. 20.05.2011
The following package will be effective from 1st June to 31st August, 2011
|
Rooms Category |
Govt. Existing Rate |
Govt. Reduced rate |
Private Existing rate |
Private Reduced rate |
|
Executive |
2800 |
2240 |
4500 |
3500 |
|
|
2500 |
2000 |
4000 |
3000 |
It has further been decided to provide Free Newspaper and Free wireless internet service through out the year in all the guest rooms.
It has also been decided that with immediate effect the mattress will be provided at Rs.500/- per mattress and maximum two mattresses can be provided in one room.
PARTY RATE: (EX. COMM. MTS. 01.02.2010)
It was unanimously decided that party catering rates should be enhanced from 50% to double the members catering rates.
PACK ORDER CHARGE: (Ex. Comm. Mts. 17.02.2009)
It was decided to charge 50% more on the bill amounting to more than Rs.1000/- and a bill up to Rs.1000/- will be charged as per previous practice.
LADIES GUEST It was decided that Ladies guest will be charged w.e.f. 01.02.2009.
RENT OF PARTY LAWN: The rent of party lawn Barbecue will be charged Rs.6000/- (CC/1081/10/08 dated 20.12.2008)
EX-PRESIDENTS OF THE CLUB: (Ex. Comm. Mts. 20.09.2002)
The Executive Committee unanimously decided that all the Ex-Presidents of the Club would be allowed to stay in the Club Guest Rooms without paying any Rent. This decision should be communicated to all the Ex. Presidents of the club.
31. Entertainment Fund For Honorary Secretary:
(Ex. Comm. Mts. 23.05.2003)
After detail discussions entertainment allowance amounting to Rs.5,000/- per month was allowed for the office of the Honorary Secretary
32. Catering Service through Club Cards: (Ex. Comm. 29.11.2006)
The General Manager was directed to implement the instruction of providing the catering service through Bar-coded Club Cards. The members are to be requested in a polite manner for providing the Club Identity Cards for swapping.
33. Dress Code: EX. COMM. MTS. 23.02.2006
Wearing Jeans, Joggers, Chapels, Slippers, Shalwar Qameez without Waist Coat, Tee Shirt, Khussas, Dhoti, Shorts, Barmoda & Sports Dress are not allowed in the
EXTRAORDINARY GENERAL MEETING
06.10.2002
Notice is hereby given that the Extra-Ordinary General Meeting of the Members of The Chenab Club (G) Limited , Faisalabad will be held under Article No. 23 of Memorandum & Articles of Association at the Club premises on SUNDAY the 6th October, 2002 at 3.00 P.M. sharp under the Chairmanship of Mr. Tahir Hussain , District Coordination Officer/President to transact the following Agenda:-
WHEREAS the following amendments and additions are hereby made part of Memorandum and Articles of The Chenab Club (Guarantee) Ltd, Faisalabad hereinafter shall be called “ Amendments package 2002” and shall take effect from the date of passing the proposition.
NOW THEREFORE ‘ the existing Memorandum and Articles of the Club hereinafter shall be read for the purpose of enforcement subject to these amendments as follow:
1. The name of the Club shall be read as “The Chenab Club (Guarantee) Limited Faisalabad “ in substitution of the name “Chenab Club Limited,
2. The word “Lyallpur” wherever is used to be read as “
3. The parents of a member of the Club shall be treated as Family
Members and not as a guest for the purpose of this article, the family of a member shall comprise :-
(A) Spouse.
(B) Unmarried Sons and Daughters up to the age of 23 years.
(C) True parents.
4. The titles and rights of membership of a permanent member, if he so desires, shall be transferable to the spouse or any son/daughter above the age of 23 years subject to the approval of the Executive Committee under these Articles.
It is unanimously resolved that any permanent member
who has Completed his 15 years of permanent membership and
has not been outstation for the last five consecutive years, may
Enjoy the privilege of clause 4 of the “Amendment Package,
2002” (Ex. Comm. Meeting held on 23.5.2003)
5. The membership to the extent of one son/daughter above the age of 23 Years of a permanent member having at least 15 years standing as a member , may be granted by the Executive Committee to whom it otherwise considers eligible with a maximum total of Rs.25,000/-(Twenty Five Thousand Rupees Only).
6. A. The election of Honorary Secretary of the Club shall be
held by Direct Voting in addition to the Four Members of the Executive Committee in accordance with the procedure prescribed under these Articles.
B. For the office of the Honorary Secretary , the member shall be eligible to contest the election who has completed 4 years as permanent member of the Club. He shall not hold this office for more than two consecutive terms.
C. If at any time in the opinion of the Executive Committee the alleged acts of the Honorary Secretary are against the interest and cause of the Club, the Executive Committee by special resolution not less than 2/3rd majority , may ask the Honorary Secretary to seek fresh mandate from General Members within one month and President may nominate any elected member of the Executive Committee to act as Honorary Secretary during the period.
7. That the word “Deputy Commissioner “ in Article 12 (a) shall be read as “District Coordination Officer” . (In view of the decision taken by the Executive Committee on 24.09.2001).
8. A. No Extraordinary General Meeting shall be convened by
the Executive Committee under these Articles on the proposition signed by less than 40% of the total membership of the Club , and approved by the Executive Committee with suitable amendments/additions/deletions.
B. The quorum for Extraordinary General Meeting shall be 40% of the total membership as at end of the October preceding year whichever is higher.
9. Any order/notification issued by any authority or body affecting any matter of the Club shall not be applicable in Club unless & until it is approved by the Extraordinary General Meeting of the Club.
10. At the time of demise of the existing permanent member, the
membership be transferred to his/her spouse without charging
any regular fee.
(Ex. Comm. Meeting held on 6.3.2003 ) The effective date for the
transfer of membership to the widows of the expired club
members was discussed and it was decided to fix the effective
date as 6.10.1997.
(Ex. Comm. Meeting held on 23.4.2003) ( FINAL DECISION)
The members of the Executive Committee unanimously decided
That the effective date of implementation of Amendment Package
For all intents and purposes will be 6.10.2002. Hence the decision
Taken on 6.3.2003 is hereby withdrawn accordingly.
The affective date of the amendment package 2002 would be 06.10.2002
A.G.M. 26TH NOVEMBER, 2001
MR. SHAKEEL AHMAD KHAN: told the members that he did not want to go into the details of the balance sheet but he would only mention the auditors’ report. The Variance Analysis circulated to the members and the explanation of the Honorary Treasurer could no satisfy the members.
He brought the attention of the House to page No. 6,7 and 8, the signatures of Honorary Treasurer, Honorary Secretary and the President should have been appended . He was informed that the required signatures had been appended and had been posted on the club notice board.
He seriously objected to the change of club membership numbers by the Honorary Secretary. The seniority of the members should not be disturbed. The proposal was approved by the House.
He further informed the House that certain quota was being given to the Executive Committee members for the enrolment of new members. In this way some members were enrolled who otherwise could not be elected. He requested that such practice should cease forthwith. The House approved the suggestion.
In the recent past the Honorary Secretaries managed to get the club membership to their relatives with the exemption of Club subscription and Development Fund. He requested that action may be taken to avoid such practice.
The President informed the House that he had already taken the decision that no concession would be given to any one in respect of Club subscription and development fund .
He further pointed out that some members give TIP to the waiters with the result that waiters give special treatment to them while they ignore the other members. The President informed the House that the tip to the waiter had already been forbidden under Article No. 28 (k). of the Memorandum & Article of Association of the Club. The members should abide by the club rules.
MEMBERSHIP MEMBERS’ SONS: It was decided that the development fund would not be charged from a legal heir of a member who had completed his 15 years as permanent member of the club. Such category of members’ sons would preferably be admitted as permanent members on merit. The proposal was approved by the house.
A.G.M. 29TH NOVEMBER,2002
MR. MUHAMAMD FAISAL IZZAT. An hounourable member Mr. Muhammad Faisal Izzat congratulated the Honorary Secretary and the Honorary Treasurer for marked improvement in the financial position of the club. Covering its huge deficits into viable profits.
He invited the attention of the house to the procedure of electing the Honorary Secretary through direct vote of the members. He suggested that the previous procedure should have not changed and the member of the Executive Committee securing the highest votes should be elected as the Honorary Secretary of the club. He further pointed out that the development fund and other charges were due from the club members. Even the members were being made without the interview by the Executive Committee. He proposed that a committee should be formed to scrutinize the club accounts and the irregularities in the membership of the club.
The president agreed with the suggestion and the following scrutiny committee was constituted:
1. Mr. Muhammad Azhar Latif
2. Mr. S. M. Iqbal
3. Mr. Muhammad Faisal Izzat
4. Mr. Shakeel Ahmad Khan
5. Mr. Farrukh Zaman
6. Mr. M. Saleem Sana
A.G.M. 13.11.2003
MEMBERSIP TO MEMBERS’ WINDOWS: Clause No. 10 of the Amendment Package which reads as under was discussed:
“At the time of demise of the existing Permanent Members, the membership be transferred to his / her spouse without charging any regular fee.”
As per decision the effective date of the “Amendment Package 2002” was from the date of passing the package i.e. 06.10.2002. Mian Khalid Sarfraz pointed out that from 1996 to 2002 10 to 12 members expired. He suggested that membership to her widows should be awarded.
The President asked why five years, why not 10 or 20 years prior to the passing of the amendment package. The President observed that the case of awarding membership to the widows was initiated by three widows but they could not get the membership as the effective date was fixed as 06.10.2002. He proposed before the house that to the extent of three said ladies applicants may be admitted as members under clause 10 by replacing the effective date. The house unanimously approved the proposal and the President directed the same.
RENT OF LYALLPUR HALL: Mr. Shakeel Ahmad Khan pointed out that he rent of the Lyallpur Hall was fixed as 15,000/- per function. The club members are paying Rs. 100/- per month as development fund. The members should be given the hall without any rent. The proposal was not approved.
A.G.M. SCRUTINY COMMITTEE: Mr. Shakeel Ahmad Khan informed the house that a scrutiny committee was constituted in the last Annual General Meeting. He is a member of the said committee. He said although the final recommendations of the committee could not be finalized yet there were many astonishing discrepancies in the awarding of the membership. The committee would forward the recommendation s to the Executive Committee very soon. The President extended the duration of Scrutiny Committee till the next A.G.M. and assured the house. For taking strict action on the verdict of the Scrutiny Committee against such sort of bogus membership in order to give deterrent lesson to others. He further added that the previous membership without development fund and entrance fee and in violation of Memorandum & Articles of Association shall be terminated forthwith on the Scrutiny Committee report. The proposal was unanimously approved.
A.G.M. 29TH NOVEMBER, 2004
REPORT OF THE A.G.M. SCRUTINY COMMITTEE: The President informed that the report of the A.G.M. Scrutiny Committee was received by him a day earlier with the signature of the Chairman Scrutiny Committee. He read over the observations of the scrutiny committee. The President appreciated the members of the scrutiny committee and the concerned staff for their splendid work. The President put the report before the House and directed that the report should be submitted to Rules and Regulation Committee in order to ensure the consonance of the report with the club rules and the provision of the Memorandum and Articles of Association and then submitted report will be forwarded to the accounts committee for the purposes of adopting the procedure of the recovery of outstanding dues in the light of the scrutiny report.
A.G.M. 29TH NOVEMBER, 2005
TRANSFER OF MEMBERSHIP OF WIDOW: The President informed the members that in the Amendment Package 2002 it was decided that, “At the time of demise of existing permanent member, the membership shall be transferable to his/her spouse without charging any regular fee.”
The educational qualification of the widow was relaxed in the Annual General Meeting.
He further informed the members that applications were received from some widows that they were unable to avail the facilities of the Club owing to old age and ill health and their membership might be transferred to one of their sons / daughters. The Executive Committee decided to bring the matter before the House in the Annual General Meeting:
It was proposed that, “If a widow is willing to transfer her membership to one of her sons/daughters, the same may be allowed by the Executive Committee.”
The proposal was put to vote to the members and it was unanimously approved by the House.
EXECUTIVE COMMITTEE: 25.08.2006
MEMBERSHIP OF D.C.O. / PRESIDENT: The Membership of D.C.O. / President Chenab Club (G) Limited came under discussion. As per Article No. 12 of Memorandum and Article of Association the District Coordination Officer Faisalabad District shall always be the President of the Club provided he is a Member of the Club.
Mian Zafar Iqbal proposed that the D.C.O. may deposit the security fee of Rs. 10,000/- (Refundable) He will remain a permanent member of the Club till he is the District Coordination Officer of Faisalabad District.
If the D.C.O. intends to get his membership continued on transfer from
A.G.M.02.12.2009
TENURE OF HONORARY SECRETARY That Article 12 (d) be amended as under:-
a) “The words: He shall not hold this office for more than two consecutive terms:” by “Anybody who has been Honorary Secretary at any time, he / she shall not be eligible to contest for the seat of Honorary Secretary / hold Honorary Secretary seat for the next FIVE YEARS from the date of expiry of the last tenure of his / her tenure of Honorary Secretaryship. (or for next five club elections)
b) MEMBERSHIP OF SENATORS / MNAs / MPAs: In order to extend honour to the members of the Senate, National Assembly and Provincial Assembly the Chenab Club will offer tenure membership to the members elected from District Faisalabad till they remain member of their respective house.
After threadbare discussion it was decided that if the amendment is in the Memorandum of the Club it will be through 3/4th majority and if the amendment is in the Club Articles it would be decided through simple majority. Hence it was decided that the propositions will be approved through simple majority
The President asked that the members who are in favour of the proposition should sit on the right side whereas those members who are against the proposition should sit on the left side. After counting the result was 125 in favour and 90 against the proposition. Hence the proposition was declared as approved by the House
The second proposition of admitting the Senators, M.N.A.s and M.P.A.s of Faisalabad District as Transitory members till they remain member of their respective house. The proposition was unanimously approved by the members.
A.G.M.29.11.2010
The following decisions were taken in the meeting of A.G.M held on 29.11.2010:
CREDIT LIMIT: It is a matter of great pleasure for me to inform the worthy club members that on the pressing demand of most of the members ,credit limit of permanent members has been increased from Rs.10,000/- to Rs.20,000/-
NON EARNING MEMBERS: As per existing club rules member sons / daughters can not avail club facilities after attaining the age of 23 years. I am pleased to inform the worthy members that a new category of club members as Non Earning Members has been approved by the Executive Committee. Under this category member sons/daughters will be able to avail the club facilities up to the age of 28 years.
1. The President informed the House that wearing of Pershawari Chapple in the club would be allowed.
2. Co-opted member of the Executive Committee will not be nominated in future.
The following proposition as recommended by the Executive Committee was considered by the House:-
“The arrangements made for issuance under section 42 of the Companies Ordinance, 1984 to avail the benefits as non profit organization”
The proposal was unanimously approved.
DR. QAISER MEHMOOD informed the house that the matter of amendment regarding the tenure of Honorary Secretary was set aside by the competent court. Hence this clause can not be made a part of the Agenda of the A.G.M.
The minutes of AGM held on 02.12.2009 were confirmed by the House with the exception of para 2 (a) which reads as under:-
“The words , He shall not hold this office for more than two consecutive terms “ by : “Any body who ha has been Honorary Secretary at any time he/she shall not be eligible to contest for the seat of Honorary Secretary/ hold Honorary Secretary seat for the next FIVE YEARS from the date of expiry of the last tenure of his/her tenure of Honorary Secretaryship ( or for next five club elections).
EXECUTIVE COMMITTEE MEETING : 19.03.2011
Subject to Articles 19 & 20, the Executive Committee may frame rules and regulations (bye-laws) of the Chenab Club (Guarantee) Limited, Faisalabad consistent with the Memorandum and Articles of the Club for the time being enforced, hence the rules and regulations so framed shall remain in force till the subsequent decision of the Executive Committee or otherwise altered or rescinded by the members assembled in general meeting.
By virtue of the powers conferred upon the Executive Committee, it was resolved as follows:-
CLUB MEMBERSHIP OF MEMBERS SONS/DAUGHTERS: It was resolved that the condition of marriage for membership of members sons / daughters was waived off. However, the condition of “Must Be Graduate” will hold good.
WIDOWS: At the time of demise of the existing permanent member the membership shall be transferred to his / her spouse without charging any regular fee. The membership will be transferred to the widows without interview.
However, if the membership is to be transferred to any son / daughter through widow it will be allowed by the Executive Committee after interview and Rs.25,000/- will be charged.
PROPOSER / SECONDER: It was decided that the membership form of a candidate should be proposed / seconded by a member who has completed at least FIVE YEARS as permanent member. A member will not propose / second more than TWO candidates in a year.
It may please be mentioned that the rates of the commodities have been increased manifold. Utility bills have also been enhanced considerably. In order to minimize recurring loss to the club the following measures have been taken:
1. The dinners being served to the Executive Committee are being debited to the participating members including the President of the club. The tea and refreshment served to the members of sub-committees in their respective meetings are being charged to the members participating in the meeting. The entertainment allowance amounting to Rs.5000/- per month is not being utilized by the undersigned.
2. MONTHLY SUBSCRIPTION
Government members: Rs.600/- Per Month
Private Members: Rs.700/- Per Month
3. CATERING RATES: All the catering rates will be enhanced by 8% and rates of cold drinks, juices and tea will be enhanced accordingly but the rates will remain less than market rate.
RENT OF LYALLPUR HALL: It was decided to charge Rs.15,000/- as rent of Lyallpur Hall on the eve of marriage of a member or member son / daughter.
SECURITY: In view of the overall law and order situation in the country it is planned to check the club I.D. cards of the members and the bonnet and diggi of the cars at the entry gate.
EXECUTIVE COMMITTEE; 20.05.2011
SALE OF MEMBERSHIP OF THE CLUB: The Honorary Secretary Mr. Ahmad Usman proposed that If a permanent Club member is interested to sell the membership the Club will purchase the same as under :-
Government Officers: Rs.50,000
Private members: Rs.300,000
The proposal was discussed threadbare and the proposal was approved.
STAFF WELFARE FUND: The Honorary Secretary Mr. Ahmad Usman briefed the members that at present the balance of Club Staff Welfare Fund was Rs.905,062/- The collection during the fiscal year from 01.07.2009 to 30.06.2010 was Rs.737,950/-
He observed that the welfare fund was not being disbursed judiciously. Some club employees were getting fund every year whereas other employees were not getting the fund at all. He proposed that the Staff Welfare fund should not be disbursed to the staff. Instead quarter should be built and the same be allotted to one Club employee through balloting. The matter was discussed and the proposal was approved. The employee should be full time having at-least 15 years club service.
ENCASHMENT OF LEAVE: The Honorary Secretary informed that encashment of leaves was allowed. He proposed that the encashment of leave should be stopped forthwith. 24 days leave during the year should be allowed and the staff should avail these leaves. The proposal was approved.
CLUB MEMBERSHIP: It was resolved that the candidates of BPS-18 and above will be considered for club membership but the officers of BPS-17 of District Administration can be accepted as club members.
CORPORATE MEMBERSHIP: An application received from M/s Engro Fertilizers Ltd. 53-D, New Muslim Town, Lahore for club membership of Mr. Ahmad Nadeem, Zonal Marketing Manager, Faisalabad Zone was considered. It was resolved to grant him the corporate membership under following terms and conditions:
1. Entrance Fee Rs.1000,000/-
2. Monthly Subscription Rs.1500/-
In case of transfer, in and out of
MEMBERSHIP OF MEMBERS’ SONS: The Honorary Secretary Mr. Ahmad Usman pointed out that many members’ sons were previously deferred owing to singles. As the Executive Committee has very kindly waived the said condition it was proposed that such members’ sons should be considered elected. The proposal was considered and approved.
SPECIAL SUMMER PACKAGE GUEST ROOMS: In order to attract the guests during slack season, it was decided to reduce the rooms rent by 20 % for the months of June, July and August.
It was further decided that if a guest room is booked for a month or more, the rent may be reduced as recommended by the Guest Rooms Committee.
Ref. No. CC/2360/2/2011 Date: 03.07.2011
OFFICE ORDER
BLOCKING THE MEMBERS ACCOUNT
It was decided in the meeting of the Accounts and Dues Management Committee held on 28.06.2011 that if a member does not pay his club bill continuously for six months his number should be blocked. His entry to the club should be banned. Further billing should be stopped. On the request of the member his account should be opened on receipt of the outstanding bill and the monthly subscriptions of the absentee period.
Manager Accounts is directed to implement the aforementioned decision in letter and spirit.
(AHMAD USMAN) HONORARY SECRETARY
